Awarded for Scholarship Management

2%

Status

Initiating [Project Charter / Stakeholder Registry]

2% complete, updated on Fri 2/7/25 1:30 PM by Janine Reneau

Conversation with Awarded over cost increase being over 10% from proposal, 8 months ago. Requesting vendor to itemize services is proving an additional challenge and will need to be addressed prior to sending contracts.

 

Details

Dates
Thu 5/2/24 - Thu 5/2/24
Acct/Dept
Employee
Type
Solutions Project Management / Software / Application
Health
Green - On track
Created
Mon 2/3/25 4:09 PM
Modified
Fri 2/7/25 1:33 PM

Project Request Form

Requestor
This is an individual that is listed as the person asking for a project evaluation, may not necessarily be the Project Champion.
Jennifer Colten
Project Champion Supervisor
Project Champion's direct Supervisor
Cledia Hernandez
Vice Chancellor
Project Champion's Vice Chancellor for the division
Cledia Hernandez
List your primary requirements for this solution.
Please list your primary requirements for this solution.
Scholarship Management
o Application Management
o Review and Selection Process
o Communication and Notification
o Disbursement and Fund Management
o Recipient Engagement
o Renewal and Reporting
o Integration with Financial Aid Systems
o Donor Engagement and Stewardship
o Integration with Donor/Donation Management Platform
Do you have funding for this project? If so, please provide the amount.
Please list Budgeted Amount?
yes
Name(s) of the OIT personnel who assisted.
Enter the name of the OIT personnel who assisted?
Dale Bundy, Carrie Bernal
Please list any subject matter experts who can assist with this project.
Who has the knowledge in your area or other areas that can assist?
Isabel King, Eryka Rodriguez, Tara Wilkinson

Description

Provide tools to manage the administration and oversight of scholarship programs aimed at
providing financial support to deserving students. The solution should encompass the entire
scholarship lifecycle, including application processing, eligibility requirements documentation and
verification, selection, award amounts/distribution, deadlines and ongoing monitoring. An effective
scholarship management system will streamline these processes for TSTC, ensuring transparency,
fairness, and compliance with established criteria. Below are key requirements for a scholarship
management function. See Appendix D – Scholarship Management Requirements for detailed user
stories/requirements.
o Scholarship Management
o Application Management
o Review and Selection Process
o Communication and Notification
o Disbursement and Fund Management
o Recipient Engagement
o Renewal and Reporting
o Integration with Financial Aid Systems
o Donor Engagement and Stewardship
o Integration with Donor/Donation Management Platform

Goals

  1. Collaboratively work with IT and or other divisions to implement new services or redesign current solutions to meet our business line evolving needs.

  2. Standardize solutions skillset to increase support, service availability, and decrease delivery time for new services for our business line revenue centers

Manager

Stakeholders (7)

CH
Cledia Hernandez
Associate Vice President I
Informed
VC & Chief External Relations Officer
Mon 2/3/25 4:20 PM
CE
Courtney Ellis
Project Manager
Accountable, Consulted, Informed
Sr. Manager, Operations - Business Services
Mon 2/3/25 4:24 PM
ER
Eryka Rodriguez
Event Coordinator
Responsible, Accountable, Consulted, Informed
Advancement Operations Coordinator
Mon 2/3/25 4:22 PM
IK
Isabel King
Advancement Operations Coordinator
Responsible, Accountable, Consulted, Informed
Sr Database Management
Mon 2/3/25 4:21 PM
JC
Jennifer Colten
Director of Steward & Dnr
Responsible, Accountable, Consulted, Informed
Project Champion - Senior Manager, Advancement Operations
Mon 2/3/25 4:19 PM
MS
Michael Smith
Accounts Payable Specialist
Accountable, Consulted, Informed
Sr Business Services Lead
Mon 2/3/25 4:25 PM
TW
Tara Wilkinson
Director of Gift Administration
Responsible, Accountable, Consulted, Informed
Sr Gift Compliance Lead
Mon 2/3/25 4:21 PM