List your primary requirements for this solution.Please list your primary requirements for this solution.
Reservation Management Platform
• Ability to create, and manage, multiple tiers for reservations
• Ability to create vehicle groups (EX: High Capacity Van, Sedan, Maintenance Vehicle, Campus)
• Ability to assign vehicle groups to users
• Restrict reservation for user based upon vehicle groups (EX John is assigned maintenance vehicle group in Waco, so he cannot reserve a high capacity van, or a maintenance vehicle on North Texas campus)
• Ability to recommend vehicle based upon needs
• If traveling across state, it would not recommend a higher mileage vehicle or one that is close to needed maintenance.
• Ability for user to view other reservations
• Ability to manage both leased, and owned vehicles
• Ability to have a customizable document for checking a vehicle in/out (Are the tires inflated, do the lights work, etc)
• Document Storage Capability (Gas receipts, maintenance receipts, leasing contracts, etc)
• Mobile Device Compatibility
• Mileage entry
• Document upload
• Ability to take picture of maintenance/fuel receipt and upload to system
• Ability to upload PDF or other document type to system
Automation
• Data Tracking
• Mileage logs
• User Logs
• Scheduled maintenance based upon mileage and dates
• Vehicle registration
• Ability to track leased vehicle information
Telematics GPS System
• Compatible with multiple connections
• Ability to track route including date/time, miles driven, speed
• Vehicle location
• Driver Speed Monitoring
• Excessive Braking/acceleration
• Status indicators from vehicle dashboard
Fuel Card Management
• Link with fuel cards (Voyager)
• Individual card per vehicle
• Unique pin by user useable on any vehicle card
• Road-side Assistance
• Payment Options for drivers outside covered shop
• Tax exempt capable
• Preferred partner rebates
• Track gallons purchased as well as price paid
Reporting
• Dashboard for quick data analytics
• Pull logs that can be uploaded to State of Texas reporting system (Agile Assets)
• Usage reports
• Maintenance reports
• Departmental usage
• Pull by reservation
• Pull by pin usage on fuel card
Information Technology
• Hosted Solution (Cloud-based)
• ADA Compliance; Web Content Accessibility (WCAG Level 2 AA) compliant
• Data backups available upon request
• Role Based User Permissions
• Standard User Permissions
• SSO Integration (ADFS - SAML)
• SSO Integration (Other)
Training & Support Services
• Provide a broad range of user support services - provides training and support to all stakeholders at the onset
• Provide on-going support/training
Branding
• Provide ability to allow for customization as needed
• Provide ability to enable modifications, settings, and branding for the college
• Provide user-friendly graphical interface