Construction Project Management Application

85%

Status

Executing [Implementation of the project]

85% complete, updated on Tue 12/19/23 9:07 AM by Janine Reneau

Changed Percent Complete from 82% to 85%.
Integration with Workday Test will be completed by Procore around Jan. 2, 2024.
Procore test environment refreshes the first business day of the month.
Workday test environment will not refresh unless requested. JH provided info to TSTC7 env.
The TSTC team will then test the system through Feb. 2024.
Anticipated Go-Live is now Friday, March 1, 2024.

Analytics will be performed with team in late March or early April.
 

Details

Dates
Tue 6/14/22 - Fri 4/19/24
Acct/Dept
Office of Information Technology
Type
Solutions Project Management / Default
Health
Green - On track
Created
Tue 6/14/22 2:54 PM
Modified
Tue 12/19/23 9:08 AM

Project Request Form

Requestor
This is an individual that is listed as the person asking for a project evaluation, may not necessarily be the Project Champion.
Michael Schumacher
Project Champion Supervisor
Project Champion's direct Supervisor
Jay Wesson
Vice Chancellor
Project Champion's Vice Chancellor for the division
Rick Herrera
Requested Delivery Date
Enter an estimated date you would like this project completed/delivered
02/28/2023
Do you have an existing solution you are wanting to replace or enhance?
If so, provide some background information on the solution / process you are currently using.
No
What are your goals and objectives this solution will accomplish for your department?
Please provide your goals and objectives this solution will accomplish for your department.
In order to complete the work that the TSTC Facilities Planning and Construction team has ahead of it, a robust and widely employed project management platform will be required. The goal of this work is to provide both new tailor-made facilities for a number of the college’s instructional programs across the state, and backfill renovated – PBE ready – spaces for programs that move into areas vacated when the new facilities are populated.
List your primary requirements for this solution.
Please list your primary requirements for this solution.
In order to accomplish and document the work of planning, designing, contracting, constructing, and finally handing these facilities off to the maintenance team, TSTC needs a comprehensive platform with the following features, at minimum:

Widely known and accepted use in the design and construction industries
Complete TSTC administrative control of the platform
Able to incorporate different teams from varying disciplines across multiple TSTC contracts together in order to collaborate on each project
Capable of creating as many user accounts as is necessary for the completion of the work
Provides TSTC permanent ownership of all documentation generated throughout the design and construction processes
24/7 technical support for any issues that arise
Do you have funding for this project? If so, please provide the amount.
Please list Budgeted Amount?
Yes - $100,209
Name(s) of the OIT personnel who assisted.
Enter the name of the OIT personnel who assisted?
Sam Rogers, Lance Rivera, Kathy Collins
Please list any subject matter experts who can assist with this project.
Who has the knowledge in your area or other areas that can assist?
Michael Schumacher
Jay Wesson

Description

In order to complete the work that the TSTC Facilities Planning and Construction team has ahead of it, a robust and widely employed project management platform will be required. The goal of this work is to provide both new tailor-made facilities for a number of the college’s instructional programs across the state, and backfill renovated – PBE ready – spaces for programs that move into areas vacated when the new facilities are populated.

These construction projects will be critical to TSTC in making the transition to PBE, providing updated and long-lasting instructional space, and ultimately, placing more Texans in high-paying jobs. The FPC team’s objective is to not only complete all construction work as effectively and efficiently as possible, but also to transition stewardship of these facilities over to the TSTC Maintenance department as comprehensively and seamlessly as is possible.

Manager

JR
Janine Reneau

Alternate Manager(s)

LR
Lance Rivera

Stakeholders (10)

BG
Blanca Guzman
Chief of Staff - Student Svc
Consulted, Informed
Procore Financials
Wed 11/1/23 9:23 AM
DK
David Kofnovec
Senior Financial Analyst
Consulted, Informed
Finance SME
Sat 8/5/23 1:40 PM
EV
Eric Vogelsinger
Executive Director of Contracts
Accountable, Consulted, Informed
Procore Financials
Wed 11/1/23 9:26 AM
JW
Jay Wesson
Consulted, Informed
Lead SME for the project
Sat 8/5/23 1:39 PM
JC
Jessica Chavira
Executive Director
Accountable, Consulted
Procore Financials
Wed 11/1/23 9:22 AM
LM
Lori McMichael
Travel & Expense Administrator
Accountable, Consulted
Procore Financials
Wed 11/1/23 9:25 AM
MS
Michael Schumacher
Construction Project Manager
Consulted, Informed
Functional SME for the project
Sat 8/5/23 1:40 PM
NE
Nathan Ehlert
Senior Executive Director
Consulted, Informed
Finance SME
Sat 8/5/23 1:40 PM
RH
Ricardo Herrera
Consulted, Informed
Rick is the Executive Sponsor for this project
Sat 8/5/23 1:39 PM
SW
Shannon Wiggins
Senior Budget Analyst Part-Time
Consulted, Informed
Financial SME
Sat 8/5/23 1:41 PM