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Creating a new Schedule Request
- Log into the portal
- Click on Request
- Click on Facilities Work Order
From the Schedule Request Module
- From your calendar, click on the Schedule Requests module.
- Click on the New request button in the upper right-hand corner of the grid view.
- Fill out the schedule request form with the required information; these are fields that contain an asterisk (*).
*Request Type: This refers to the category of schedule request
*Event Name: This is the title of the schedule request or event.
*Buildings: The Campus where the schedule request will take place.
*Resources: This refers to the specific area(s) or location(s) in the building where the event will take place.
*Starts: This is the date when the event will start. If this is an all day event (no specific duration), check the All day box.
*From: the time when the event start
*To: the time when the event ends
*Repeats: This field refers to the frequency of the event. The options are as follows:
Never - The event occurs one time.
Daily - The event occurs every (x) days.
*Every: the event will occur every (number) of days
*Ends: the event will end...
The following week – the event recurrences will end the week after the original event date
The following month –the event recurrences will end the month after the original event date
The following year – the event recurrences will end the year after the original event date
After a certain number of occurrences – the event will end after (number) recurrences, including the first occurrence
On date – the event recurrences will end on a specified date
Weekly - The event occurs every (x) weeks on (x) days.
*On: select the days the event occurs each week by marking the appropriate checkboxes
Example: an event that occurs on Monday, Wednesday, and Friday; every week
*Every: the event will occur every (number) of weeks
*Ends: the event will end...
-The following week – the event recurrences will end the week after the original event date
-The following month –the event recurrences will end the month after the original event date
-The following year – the event recurrences will end the year after the original event date
-After a certain number of occurrences – the event will end after (number) recurrences, including the first occurrence
-On date – the event recurrences will end on a specified date
Monthly - The event occurs every (x) months.
*By: This refers to the manner in which the schedule request occurs. There are 4 options:
-Day of month - event occurs on a specific date each month (i.e. the 1st of each month)
-Day of week - event occurs on a specific day each month (i.e. the second Friday each month)
-Weekday of month - event occurs on a specific date each month, excluding weekend days
(i.e. the first of each month unless it's a weekend, then move to the first weekday)
-Weekend day of month - event occurs on a specific date each month, excluding weekdays
(i.e. the first of each month unless it's a weekday, then move to the first weekend day)
*Every: the event will occur every (number) of months
*Ends: the event will end...
The following week – the event recurrences will end the week after the original event date
The following month –the event recurrences will end the month after the original event date
The following year – the event recurrences will end the year after the original event date
After a certain number of occurrences – the event will end after (number) recurrences, including the first occurrence
On date – the event recurrences will end on a specified date
NOTE: *Quarterly events will need to be set up as Monthly, every 3 months.
*Semi-Annual events will need to be set up as Monthly, every 6 months.
Yearly - The event occurs every (x) years.
*Every: the event will occur every (number) of years
*Ends: the event will end...
-The following week – the event recurrences will end the week after the original event date
-The following month –the event recurrences will end the month after the original event date
-The following year – the event recurrences will end the year after the original event date
-After a certain number of occurrences – the event will end after (number) recurrences, including the first occurrence
-On date – the event recurrences will end on a specified date
*Biannual events will need to be set up as Yearly, every 2 years.
Custom - frequency with a unique cadence
*On: If the event has multiple recurrences without a particular cadence, enter the individual dates.
Setup time: the time needed prior to the start time for the event set up
Teardown time: the time needed following the end time for the tear down of the event
On behalf of: If another user requested the event but didn't directly enter the request in FMX, select their name in here.
Attachments: upload any documentation (seating charts, approval forms, etc.)
Upcoming reminder: receive an email notification (x) days before the event's start date
Followers: If you'd like to add any other users as followers to the event,select their name here.
Followers can receive progress update notifications.
- Once you have completed filling out the form, click the red Submit button at the bottom of the page.
From the Calendars New Request Button
- From your calendar, click on +New Request button in the upper right-hand corner.
- Choose Maintenance Request from the list.
Selecting a Specific Date on the Calendar
- From your calendar, click on the day for which you would like to create a request. Once selected, this screen will appear:
- Click on Schedule Request
- A new window will open for you to complete the details of your request. When finished, click Save.
If you experience any issues submitting a request, you can reach out the Help Desk for assistance.