How to create an Event or item on a Google Calendar

  1. Go to google calendar
  2. Make sure the calendar that you wish to add an item to is the only one checked off
  3. Click the create button at the top left of the Google calendar side bar
  4. Click the more options button
    1. Add a title to your event
    2. Change the date and time of your event to match the actual times of the event
      1. If you wish for the event to repeat:
        1. Click the Does not repeat drop down box and change it to how you would like it to repeat.
    3. If you wish to add a physical location you can do so in the add location box
    4. If you would like to add conferencing such as webex or hangouts meet you can do so by clicking the add conferencing drop down box
    5. If you wish to have a notification for your event you can do so:
      1. If you wish to have an email notification, change the notification drop down box to email
      2. If you wish to change the length of time before the meeting that you receive the notification, click the minutes dropdown box
      3. If you wish to have additional notifications, click the add notification button
    6. If you want to add this event to another calendar you can do so by clicking the dropdown box that says your name and changing that to the name of the calendar which you would like to publish to
    7. The color that your event appears on your calendar can be changed by clicking the drop down box next to the calendar option
    8. The busy drop down box will show others that you are busy during the time frame of the event. IF you change it to free, it will show others that you are free during the event.
    9. The default visibility setting is to make the event public.
      1. If you change the event to Private it will only show others that you are busy or free during that time frame.
    10. The last box on the left hand side of the screen is for the description of the event and a place to add any notes or documents to the event.
    11. The box on the right is where you can add guests to the event.
      1. You can add internal people to the event by typing their name and then hitting enter or choosing them from the list that pops up when their name is typed
      2. If you wish to add external people to the invite you will need to type their whole email address into the box and hit enter to add them to the list of invitees.
      3. Under this section it is advised that make sure the guest permissions are turned off unless you would like the guests to be able to
        1. Modify the event
        2. Invite others
        3. Or see the guest list
      4. Once guests are added to the invite and you click save there will be a pop up that asks you if youwould like to send invitation emails to the Google Calendar guests and you will click send if you would like them to get an email notification about the the event.
        1. IF you have external guests there will be another pop up box that asks if you would like to invite external guests and you will need to click invite external guests
  5. This completes a set up of an event on Google Calendar. You may not have to go thru every step every time to set up an event.
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